Backing you and your agency up while mitigating your liability— it did happen, it is written, and you can prove it with LogSoft©!


Rhyan Technology Services recognized the shortcomings associated with traditional paper or simple word processor or spreadsheet style logbooks in use in jails and prisons. Such logs:

  • are inherently inaccurate and easily falsified
  • are difficult to store and retrieve
  • not electronically searchable
  • entries are frequently incomplete or illegible, and
  • no disaster recovery.

The Solution LogSoft© - The first comprehensive electronic logbook, inmate roster and RFID welfare check system that adapts to your facility and business practices.

  • An application that is more than a logbook as it facilitates compliance with Texas’ Sandra Bland Act, jail and accreditation standards, death in custody investigations, PREA grievances and response to open records requests, complaints and lawsuits.
  • LogSoft© incorporates a roster function allowing for “at a glance” views and information updated in virtual real time from the jail management system.
  • RFID system documentation of welfare checks in critical and routine areas of the facility.
  • Works on your network with existing PCs, via WiFi with full-featured ruggedized tablets or any combination of devices.

RFID Welfare Checks and Inspections

LogSoft© integrates the latest RFID technology for recording and documenting inmate welfare checks. LogSoft© will not only document your post officer’s diligence in the care, custody and control of inmates, but can document any inspection of equipment or areas by supervisory, life-safety or maintenance staff utilizing convenient and uniquely identifiable RFID tags.

LogSoft© saves the RFID entries in the background eliminating clutter from the officer’s main log screen but remain readily available with a simple search.

LofSoft’s ruggedized tablets feature the full LogSoft application maximizing the officer’s efficiency as he or she moves around the post and functions as the RFID reader. The camera feature can be enabled to capture photos for reports as well based on the facility needs.

LogSoft© provides

  • Web/networked database application
  • Time-stamped Electronic Logging
  • Electronic Roster tied to your JMS
  • Real Time Inmate Management
  • Electronic Search of virtually any data field
  • Accountability
  • True Expungements
  • RFID Log Entry for Visuals and Counts
  • Documented post equipment checks
  • “Briefing notes” for critical supervisor-to-staff information
  • Supervisor and post officer Pass-ons

Key Features

  • Electronic web-based logbook for multiple locations utilizing networked PCs or WIFI-enabled tablets.
  • Data hosting either on-site or cloud-based
  • Various log types (standard, critical, late, pass-on)
  • Log entries that users can search and export as reports to Adobe .pdf files
  • “Line-out” feature for correcting (not deleting) entries
  • Trackable inmate movements
  • Automatic updated inmate counts
  • Permanent, tamper-proof record, time-stamped log entries
  • “Rank on Post” feature ties supervisory rounds to log books by login/password
  • Logbooks are configurable for posts and control rooms in any combination of housing units desired by the user

The Problem

The current process for record keeping at the majority county jails and prisons relies on hand-written paper logbooks and forms that:

  • difficult to store
  • no disaster recovery available
  • not readily retrieved
  • not electronically searchable
  • incomplete or illegible entries

There are many recurring costs related to the current process that have a significant impact on your facility’s annual budget.

  • purchasing new paper logbooks
  • years-long storage and retrieval costs under records retention laws
  • hundreds if not thousands of work hours spent by facility staff, paralegals and attorneys researching paper records in response to grievances, open records requests and lawsuits
  • inefficient use of supervisory time reviewing logbooks for management and productivity reviews

Key Features

  • Inmate data loaded from JMS
  • Manual Labor Credit Tracking and sentence monitoring to ensure proper release timing
  • True expungement of inmate data
  • Trustee bed assignment and management
  • Jail Standards Compliance
  • Searchable Inmate data
  • Pop-up post visual timer/reminders and supervisor notification for missed welfare checks.

Key Features

Search screen jail
  • Electronic Log Book Searches by key word, standard phrases, etc
  • Search Utilizing Various Data Options
  • Search by Date, Inmate, Log Book, Officer, etc.
  • Export to a PDF Document

Key Features

  • Inmate rosters per unit that users can sort and print via print button on screen
  • Log entries per inmate(s) directly from roster
  • Integrated lists of inmate arrivals and departures
  • Electronic inmate count sheets maintained per unit, control, and administrator locations
  • Specific user-defined roles and logins using established usernames and passwords